Meath Farm Machinery Limited

Data Protection Statement

 

Introduction

The following Data Protection statement sets out how Meath Farm Machinery Limited collects, processes and stores personal information. It also sets out your rights as a ‘Data Subject’, in relation to personal information collected by Meath Farm Machinery Limited. This statement is in accordance with General Data Protection Regulation (GDPR) EU Laws and is effective from 25th May 2018.

In our statement we us the terms “you” and “your” to refer to the data subject i.e. the person or business whose data we have collected. The terms “we”, “us” and “our” used refers to Meath Farm Machinery Limited.

Data Protection Principles

When we collect, process, share and store your personal information (data) we do so in line with the principles of Data Protection as set out in GDPR. These principles include:

  1. Lawful, Fair and Transparent Processing:
    • We process your data in a lawful, fair and transparent manner.
  1. Purpose Limitation:
    • We only collect data that is necessary for the operations of our business and for the provision of goods and services to our customers.
  1. Data Minimisation
    • Depending on the nature of the transaction with you, as a customer, we will only collect the minimum amount of data necessary to complete the transaction fully and correctly for you, our customer. This may include sharing your data with some of our third-party suppliers.
  1. Accurate and Up- to-Date Processing
    • We will endeavour to ensure that our data is accurate and up-to-date insofar as is possible. If data is incorrect, we will take the necessary steps to correct the data.
  1. Storage Limitation and Retention
    • Data must be kept for a minimum of 6 years to comply with Company Law and Revenue requirements. After this period, if requested, data can be deleted unless for any other legal reason, we are not permitted to.
  1. Security, Integrity and Confidentiality
    • Data collected is held in secure environments throughout the business and integrity and confidentiality of data is maintained. Your data will only be shared with third parties, if it is essential to the completion of the business transaction or we have your permission to do so.
  1. Liability and Accountability
    • It is our responsibility to be compliant with GDPR EU regulations and ensure all data collected is handled in accordance with these regulations and own policies and procedures.

What are Your Rights

If we collect your personal data, you have specific rights as to how we collect, process, share and store your data. These rights include:

  1. The Right to be Informed
    • You have the right to know what data is being collected and how, why, and who is collecting and processing your data. You have the right to know how long your data will be kept, who it will be shared with and how to file a complaint, if required.
  1. The Right to Access
    • You have the right to submit a ‘Subject Access Request’ with us to get a copy of what personal data we hold on file for you. This request can be submitted to info@meathfarmmachinery.com. We must respond to your request within 30 days.
  1. The Right to Rectification
    • If the data we have for you is inaccurate or incorrect you have the right to request for this information to be updated or corrected.
  1. The Right to be Forgotten
    • You have the right to request for your data to be deleted or erased if it is no longer required, it is incorrect or consent has been withdrawn. However, not all requested for erasure can be actioned, for example, where it is in the public interest or there are legal obligations imposed on us. Please see our policy Storage Limitation and Retention under our Data Protection Principles section above.
  1. The Right to Restrict Processing
    • You can request for us to restrict the processing of your data. This would only be allowed where the data is inaccurate or where processing your data would be unlawful.
  1. The Right to Data Portability
    • You have the right to request a copy of your data (see Right to Access). This includes having it in a format that is easily moved, copied or transferred in a secure way.
  1. The Right to Object
    • You have the right to object to the processing of at any time, but it will depend on the purpose and legal base for processing your data. For example, direct marketing.
  1. Rights in Relation to Automated Decision Making and Profiling
    • You have the right not to be subject to automated decision making if the results would have a significant impact on you, for example, profiling, unless it is required by law or to fulfil the performance of a contract.

 

Sharing of Data

As an Agricultural Machinery Dealership, we are required to share certain data with our third-party suppliers in order to conduct business with you and fulfil any service requirements agreed.

Markerting

We will only use your information for marketing purposes by email, text, phone or post where we have your consent to do so. You can withdraw this consent at any time by contacting us by phone on 046 902 39 46 or by email to info@meathfarmmachinery.com.

Web Browser Cookies

Our website may use ‘Cookies’ to enhance the user’s experience. A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used to help record certain information their browsing history. You can refuse to accept cookies from a website but note some parts of the website will not function properly as a result. Cookie preferences can be updated at any time.

 

Complaints

If you are not satisfied with the way we have collected and processed your data, they have the right to make a complaint with the Office of the Data Protection Commissioner. It is one of the priorities of the Data Commissioner to respond to all complaints within 2-6 weeks. For more information on how to report a breach, visit www.dataprotection.ie.

Policy Review

Our Data Protection Policy is reviewed regularly and updated where there have been any updates to the GDPR EU Regulation or where we deem it necessary to update it for any changes in the way we collect, process, share or store data to allow us to conduct our business operations.

Contact us

If you want to contact us regarding our Data Protection Statement please contact us at Kilberry Cross, Navan, Co Meath, C15 X678 or email us at info@meathfarmmachinery.com